The problem

Emmanuel runs a dry-goods distribution business out of Musanze serving roughly forty retail clients across the Northern Province. The operation is small — six staff, two small branches — but the paperwork never was.

Every month, closing the books meant his external accountant driving up from Kigali and spending three working days in the warehouse office piecing together paper records. If an invoice was misfiled, the whole close stalled. Emmanuel routinely signed off on numbers he didn’t fully trust because contesting them meant another week of reconciliation.

Why GwizaSuite

A supplier recommended it at a trade event. Emmanuel liked that the UI spoke French — his accountant is more comfortable in French — and that the VAT export matched what the RRA actually asks for.

Implementation

The two branches were the tricky part. Getting the Musanze warehouse and the Ruhengeri showroom to share a single stock ledger took a week of training and one very patient support conversation. The multi-branch transfers feature was the piece that made it work.

90 days in

Emmanuel runs his own Friday-morning close now. The accountant comes to Musanze once a quarter instead of once a month. The books tie on the first try, every month, for the past eight months.

I stopped dreading the last working day of the month. That’s worth more than the software costs.— Emmanuel Nshimiyimana, Owner, Musanze Trading Co.